Blogging Here and There - Part 2

As you may have noticed, I haven't been posting any articles for quite some time now. I do apologize for this, but my life has been really busy lately and unfortunately, could not share my thoughts with you during this time. 

I will try to post articles when I get a chance, but it will be quite infrequent. I do appreciate all of the feedback that I have been getting from all of you and thank you so far for reading my blog.

 

If you have any articles that you would like to contribute, please e-mail me.

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Until next time,

Take care - of your clutter!

Post from: Assistant Tips

Productivity With Shared Files

Do you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?

 

Imagine that your boss comes to you and asks you to merge several files into one main file (Microsoft Word document). You spend quite a bit of time copying and pasting everything together. Then you think to yourself, "How can I make this more efficient?"

 

One of the most productive ways to update information on files is to either create or move a file into a shared folder on your company's network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file. This cuts down on you having to do the same job twice and saves you and the company time and money.

 

If your company doesn't have a network, since you might be in a smaller organization, you can e-mail the file around to the various people and ask them to add their information. Then ask them to pass it on to the next person on the list, while removing their name from the list. Then the last person would e-mail the file back to you.

 

Can you think of any other productive and efficient ways to make this happen?  Leave a comment!

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Until next time,

Take care - of your clutter!

Post from: Assistant Tips

Get A Job With A Thank You Letter

Did you just get out of an interview? Did you attend a few recently? Do you really want to get one of the jobs that you just applied for?

One of the simplest things you can do to help the manager of your dream firm decide if you are right for the job, is to send them a Thank You letter after the interview. Of course, you have to present yourself well, answer the interview questions properly, have the skills and knowledge of the position you are applying for and a few other factors that help you get the job.

But you would be surprised that a simple Thank You letter can win over the hiring manager. It shows that you are eager to help the firm grow by showing initiative and productivity. This is how I was able to get one of my past jobs.

The hiring manager told me that he was debating between hiring me and another person. We both had similar skills, education, etc. The only thing that helped me get the job was sending the Thank You letter.

Here's a sample Thank You letter that you can use to get that dream job you have been waiting for:

Your Name

Your Address

Your City, Province, Postal Code

Your Phone Number

Your Email

Date

Name

Title

Organization

Address

City, Province, Postal Code

Dear Mr./Ms. Last Name:

Thank you for taking the time out of your busy schedule to talk to me about the Position Applied For with XXX Company. I appreciate your time and consideration in interviewing me for this position.

After speaking with you and the group, I believe that I would be a perfect candidate for this position, offering the quick learning and adaptability that is needed for a diversified position.

In addition to my enthusiasm for performing well, I would bring the technical and analytical skills necessary to get the job done.

I am very interested in working for you and look forward to hearing from you once the final decisions are made regarding this position.

Please feel free to contact me at anytime if further information is needed. My phone number is (XXX) XXX-XXXX.

Thank you again for your time and consideration.

Sincerely,

Your Signature

Your Typed Name

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Until next time,

Take care - of your clutter!

Post from: Assistant Tips

4 Steps to Setting up E-mail Distribution Lists

Do you find yourself having to write each person's e-mail address over and over again for certain e-mails? Do you wish that you could make life simpler by just entering one item that would include a list of e-mail addresses?

 

Here are 4 simple steps to creating an e-mail distribution list in Microsoft Outlook:

 

1. Make sure that you are in the "E-mail" section of your Outlook. 

2. Click on the arrow down button right beside the "New" button, then click "Distribution List"

 

 

3. Here you can either "Select Members" or "Add New". Select Members is used to find contacts that are already in your address book. Add New, of course, would be used to add a brand new contact.

 

 

4. Save the new e-mail distribution list by giving it a name that this corresponds to whatever it is being used for. For example, if I need to send out a newsletter to all clients, I would call it "Newsletter". 

At this point, you would just start up a new e-mail, click on the "To:" button and select "Newsletter" from your address book. All e-mail distribution lists are bolded.

 

You can also add e-mail distribution lists to e-mail distribution lists, using the same steps mentioned here. Just create a second e-mail distribution list and include the first one in it.

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Until next time,

Take care - of your clutter!
 

Post from: Assistant Tips

Why People Gossip At The Office

Do you gossip at the office? Do you get sucked into the gossip of others? I'm sure that this has happened to all of us at one point or another.

 

Gossip has never been a positive matter. It always leads to negative productivity and sometimes people even get involved on a personal level.

 

People generally gossip at work due to boredom, insecurity, wanting to belong. To combat these problems, here are some tips you can follow:

 

• Boredom: Ask your manager or fellow colleagues to see if they need help with anything. 

• Insecurity: Try to only get into small talk with others, but once you hear gossip or get involved on a personal level, tell them that you have to get back to work. 

• Wanting to belong: Keep in mind that you were hired by your firm to do a job. It's your responsibility to get things done. If others want to waste their time, so be it. You're there to get paid and get that promotion or raise, so make yourself and your manager proud. 

Can you think of other reasons why people gossip? Send me your comments!

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Until next time,

Take care - of your clutter!
 

Post from: Assistant Tips