Do you have trouble sifting through hundreds or even thousands of e-mails? Does your boss come up to you and ask you to find information on an e-mail that you've received and needs it yesterday?One of my colleagues asked me this same question a short while ago and she was very surprised to hear that there is an "Advanced Find" function on Microsoft Outlook.
To use this function, follow these 4 easy steps:
- Make sure that you have the "Find" icon highlighted. If it isn't, click on it and a new toolbar will pop up.
- Then click on Options, Advanced Find.
- Here you can enter all of your criteria, whether it be a specific folder that you want to look in (make sure to select "Search Subfolders", just so that it will look for your particular criteria in those folders as well. You can even specify who sent the e-mail, who it was addressed to, date fields, etc.
- A new window will pop up with results that will populate as the system retrieves this information.
If you need to archive e-mails that you don't need right away and is cluttering up your hard drive (you shouldn't keep a file that is larger than 1GB), please read my post on 8 Steps to Archiving E-mails.
So next time someone asks you to find an e-mail that you know you filed away, but not sure where and don't want to search through each folder manually, use the Advanced Find function. It will save you lots of time!
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Until next time,
Take care - of your clutter!
So next time someone asks you to find an e-mail that you know you filed away, but not sure where and don't want to search through each folder manually, use the Advanced Find function. It will save you lots of time!
If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.
Until next time,
Take care - of your clutter!
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