Using Microsoft Office E-mail Templates

Do you wite reccurring e-mails on a regular basis? Are your hands getting tired from constantly having to retype the same e-mail over and over again? There is a simple solution to this - E-mail Templates!

 

There are certain tasks that I need to do on a daily, weekly, monthly, etc. basis and it usually involves e-mail. About 90% of my work comes in the form of e-mails, since I want to be able to track anything and everything that managers and fellow staff members send me.

 

To be a little more productive at my job, I thought I'd create e-mail templates, which save quite a bit of time in the long run.

 

Here are 9 steps to creating an e-mail template in Microsoft Outlook:

 

1. On the Tools menu, click Options, then click the Mail Format tab. 

2. Clear the Use Mircosoft Office Word 2003 to edit e-mail messages check box. 

3. Click Apply, then OK. 

4. On the File menu, point to New, then click Mail Message. 

5. When the new message opens, give it an appropriate subject and compose your content. Leave space for variable information that will be added when you send the message. 

6. On the File menu, click Save As. 

7. In the Save As type list, click Outlook Template, then click Save. 

8. To restore Word as a message editor, click Options on the Tools menu, click the Mail Format tab, then select the Use Microsoft Office Word 2003 to edit e-mail messages check box. 

9. Click Apply, then click OK.

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Until next time,

Take care - of your clutter!