Do you find yourself having to write each person's e-mail address over and over again for certain e-mails? Do you wish that you could make life simpler by just entering one item that would include a list of e-mail addresses?Here are 4 simple steps to creating an e-mail distribution list in Microsoft Outlook:
- Make sure that you are in the "E-mail" section of your Outlook.
- Click on the arrow down button right beside the "New" button, then click "Distribution List"
- Here you can either "Select Members" or "Add New". Select Members is used to find contacts that are already in your address book. Add New, of course, would be used to add a brand new contact.
- Save the new e-mail distribution list by giving it a name that this corresponds to whatever it is being used for. For example, if I need to send out a newsletter to all clients, I would call it "Newsletter".
At this point, you would just start up a new e-mail, click on the "To:" button and select "Newsletter" from your address book. All e-mail distribution lists are bolded.
You can also add e-mail distribution lists to e-mail distribution lists, using the same steps mentioned here. Just create a second e-mail distribution list and include the first one in it.
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Until next time,
Take care - of your clutter!
Subscribe to The Professional Assistant feeds or get posts e-mailed directly to you today.
Until next time,
Take care - of your clutter!
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