I am sure that all of you use Microsoft Office in your workplace. There really isn't a chance that you don't use it, whether you are on a PC or a Mac.The results actually surprised me quite a bit, since some of you consider yourselves gurus. If you have any suggestions on how to make things run more smoothly in Microsoft Office, please let the rest of us know.
I was not surprised that anyone would be a novice, since in order for you to get a job these days anywhere in an office setting, you should at least have an intermediate understanding of these applications. Otherwise, you would be working somewhere else.
If you have any tips and tricks that you would like to offer, please click the comment link below (if you are reading this via feed or e-mail, click on the title of this post first) and inspire us.
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Until next time,
Take care - of your clutter!
Post from: Administrative Assistant
If you like this post, please subscribe to my feeds or get posts e-mailed directly to you.
Until next time,
Take care - of your clutter!
Post from: Administrative Assistant
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10 comments for this post
Hello,
I have been working as an AA for over 10 years and am always looking for new ways to do things. Great idea asking for comments from your readers.
You asked for tips that we find useful in the job and my favourite is ctrl Y. This repeats the last function you did (ie inserting a row in Excel) if you press the ctrl Y you will keep inserting rows. This saves a bunch of time if you have to do a function several times and there isn't a keyboard short cut.
Great Blog and I look forward to hearing more great tips
Maura, Calgary
Hi Maura,
Thanks for the tip. This definitely will help quite a bit.
Don't forget about the CTRL-C (copy), CTRL-X (cut) and CTRL-V (paste) functions. This helps a lot, since you don't want to constantly be clicking copy, cut and paste either on the menu bar or right clicking your mouse.
Thanks,
Richard
I love CTRL-Z (undo), CTRL-H (find & replace), the split screen feature in Word (it splits the screen into 2 sections so you can look at 2 different areas of the document at the same time.
In Outlook 2007 (may have been available in earlier versions, but I didn't know about it) I'm finding the search folders extremely helpful. You just right click on the search folders, click on new folder & enter your criteria.
Hi Deb,
Thanks for these tips.
As for Outlook, I usually use the "Advanced Find" command, since there are more criteria I can use to search for particular items.
Thanks,
Richard
Richard,
I can't remember the last time I used the menu or button for Cut, copy and paste!
And the split screen function is wonderful too. Especially when you are cutting and pasting in a 200 page document!!
Does anyone know of a forum for AA's? I think it would be wonderful to have a place to go and brainstorm, share tips and help eachother out? Just a thought
Maura
Hi Maura,
I was actually thinking of adding a forum on here. I will try to do it in the next few days.
If successful, I will write a post to everyone letting them know it's up and running.
Thanks,
Richard
Hi Maura,
Unfortunately, I can't add a forum to this site right now, since it would take quite a bit of work and only can focus on the blog itself right now. If I do end up coming up with a little extra time in the future, I will write a post on it.
Try checking Yahoo Groups or Google Groups. There are quite a bit of AA forms there. Also, Facebook has a few I believe.
Thanks,
Richard
Richard,
I actually have a forum set up already (for a different topic but it has seemed to died in the last 3 months) I could redo it and be the moderator (you are already doing so much with this site!). With a plug on your blog I think we might be able to get something off the ground?
Let me know what you think
Maura
Hi Maura,
This sounds great. I can add a link to my blogroll account, which is listed under the Sponsored Links section.
If you are interested in advertising the link on a higher section of the page, we can discuss that as well.
Thanks,
Richard
Hi Maura,
Just wanted to let you know that I've started up a message forum via Google Groups. You can access it through my blog.
Thanks,
Richard