Do you share your files with others in your firm? Do you find that you are being bombarded with updates to the same files time and time again?Imagine that your boss comes to you and asks you to merge several files into one main file (Microsoft Word document). You spend quite a bit of time copying and pasting everything together. Then you think to yourself, "How can I make this more efficient?"
One of the most productive ways to update information on files is to either create or move a file into a shared folder on your company's network drive. Instead of each person creating their own files and you having to merge them together, it would be much faster for everyone to add their own information to one main file. This cuts down on you having to do the same job twice and saves you and the company time and money.
If your company doesn't have a network, since you might be in a smaller organization, you can e-mail the file around to the various people and ask them to add their information. Then ask them to pass it on to the next person on the list, while removing their name from the list. Then the last person would e-mail the file back to you.
Can you think of any other productive and efficient ways to make this happen? Leave a comment!
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Take care - of your clutter!
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Until next time,
Take care - of your clutter!
Post from: Assistant Tips
4 comments:
One thing I find helpful when having multiple people performing file updates is to keep track changes turned on. That way everyone can see what changes have been made. Then at the end, you just accept all changes to get the final document.
Hi Jodith,
That's an excellent point. I completely forgot about that.
Thanks for the tip,
Richard
Google docs is the best way I've found to do this. You can share documents, spreadsheets, and photos across computers and networks: since your document is stored on Google's server, it's accessible from anywhere! Also, a fun feature is you can chat (i.e. IM or iChat)with collaborators while working on the project.
This is a great idea. The only downfall is that if you work for a large corporation, they usually ask you to use the shared network drive.
Thanks for the tip!
Richard
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