You sent a meeting request to a bunch of people. Your boss calls you up and tells you that you need to add an agenda to this meeting, but you don’t want everyone to get the meeting request again and have to accept/decline it. Trust me, people start to get irritated when this happens over and over again.

The other issue might be that they see a meeting request, usually don’t open it if it’s an update and decide to just accept the updated version. They don’t see the attached agenda or other attachment that you’ve added and go to the meeting oblivious of what’s going on or if they should have prepared for the meeting.

You can avoid this by using the “Forward as iCalendar” function in Microsoft Office 2007. This is a great way to send the meeting request as an attachment in a forwarded e-mail. You can also write a short note and attach any other files that you need to, to advise your meeting attendees of the changes. This way, they will be more inclined to read the e-mail properly.

To do this, open up your scheduled meeting in the calendar that you are using and click on “Forward as iCalendar”. Then just follow the regular flow of sending an e-mail to everyone.


So next time your boss asks you to send something after the fact for a meeting update, make sure to use the “Forward as iCalendar” function instead.

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Until next time,

Take care - of your clutter!


Post from: Administrative Assistant Tips