4 Easy Steps to Break PDFs Into Parts

An interesting thing happened to me the other day.  One of my managers asked me to scan in a large number of pages of a document and create a PDF out of it.  Then he wanted me to place it on the company’s network drive, so that other managers would be able to access it as well.

So of course, in ordinary fashion, I had trouble with the scanner, took a bit of time calling tech support and finally got it to work.  But that besides the point.  I just thought I’d show that technology can be very finicky when you show some sort of negative emotion around it – just a theory of mine.

Once the PDF was on the network drive, one of the managers e-mailed me stating that the file was too large to review on their BlackBerry and was wondering if I could cut the file down to 10-page increments.

At this point, I thought I’d do some detective work.  This is what I came up with, using Adobe Acrobat:

1. Click on Document, Pages, Extract.
   
   
   
2. Type in the first and last page that you want to create a PDF out of.  For example, page 1 to 10.
   
    
3. Save this file to a new filename.
4. Repeat this step until all pages have been captured.  For example, page 11 to 20, etc.

Now the manager was able to open each “part” of the file and review the contents much faster.  The main reason for the document size being so large was that it was scanned in colour, but with black and white documents, it usually is much smaller.

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Until next time,

Take care - of your clutter!


Post from: Administrative Assistant Tips