Liven Up Your PowerPoint Presentations With Narration

Your manager asks you to create a Microsoft PowerPoint presentation for a large list of clients, but also asks you for help on how he/she can add commentary to it. This will make things much livelier, since viewing presentations can be somewhat of a bore at times.

You want to keep your readers captivated, so this definitely help them retain as much information as possible from every slide.

 

Here are the 6 steps to adding narration to your presentations:

 

1. Make sure you have a microphone to use. 

2. Open your PowerPoint presentation and then click "Slide Show", then "Record Narration".

3. Now you need to adjust the volume level of the microphone. Click "Set Microphone Level" and speak into the microphone. PowerPoint will adjust the level for you.

 

4. Click "OK" on the Record Narration menu and start recording your commentary. Press ENTER to advance to the next slide. Keep recording your commentary until the last slide. 

5. At the end, if you want PowerPoint to save the slide advancement pace automatically, click "Save". If you want to do it manually, click "Don't Save".

 

6. Check to see if your commentary was recorded properly for each slide. If you need to re-record, click on the particular slide and then click "Slide Show", then "Record Narration". Make sure to press Escape, so it stops the slideshow, otherwise it will clear the narration of the next slide. 

Now you can e-mail your clients the presentation with commentary.

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Take care - of your clutter!

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View Microsoft Office Files Without The Software

You're sick at home, can't seem to get access to your computer at work through your computer at home and your boss calls you up and asks if you can review a particular file. You scratch your head and start wondering, "How do I go about doing this?"

 

I'm sure that almost every company has computers and Microsoft Office software installed for all of their staff members. But there are times when you need to access certain Microsoft Office files that you cannot open, due to the fact that you don't have the software installed, for example, on your home computer.

 

You can download the following viewers for Microsoft Office files, where you don't have to purchase the entire piece of software. This enables you to review files, just like Adobe PDF Reader does.

 

• Microsoft Excel Viewer 

• Microsoft Word Viewer 

• Microsoft PowerPoint Viewer 

Now you can rest assured that your boss will get the information they need from you.

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Take care - of your clutter!
 

Post from: Administrative Assistant

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Microsoft Office Poll Results

I am sure that all of you use Microsoft Office in your workplace. There really isn't a chance that you don't use it, whether you are on a PC or a Mac.

 

The results actually surprised me quite a bit, since some of you consider yourselves gurus. If you have any suggestions on how to make things run more smoothly in Microsoft Office, please let the rest of us know.

 

I was not surprised that anyone would be a novice, since in order for you to get a job these days anywhere in an office setting, you should at least have an intermediate understanding of these applications. Otherwise, you would be working somewhere else.

 

If you have any tips and tricks that you would like to offer, please click the comment link below (if you are reading this via feed or e-mail, click on the title of this post first) and inspire us.

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Take care - of your clutter!


Post from: Administrative Assistant

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Copying Tables, Pictures or Text in PDF Files to Other Sources

Did your boss just ask you to copy a table, picture or text to another source of software, such as Microsoft Excel or Word? Are you struggling with trying to figure out how to do this in time?

This is actually quite a simple task to accomplish. There are two different ways to work within PDF files:

1. To copy a picture, simply click on the following icon shown below and the software will automatically copy it onto the clipboard:

2. All you need to do now is to paste it into the piece of software by either right-clicking your mouse and select paste or high CTRL-V.
   
   
   

1. If you want to copy text from a PDF file into another source, click on the following icon shown below. Then make sure to either right-click your mouse, then select copy or hit CTRL-C.

2. Paste the text into the software by either right-clicking your mouse and select paste or high CTRL-V.

Just don't forget to save your files. You'd be surprised as to how many people forget to do this.

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Opening Microsoft Office 2007 Files in Microsoft Office XP

I recently had a vendor send us an Excel spreadsheet that he created in Microsoft Word 2007 format. Unfortunately, our firm still only has Microsoft Office XP and was curious as to how this would work.

I remember in the past that you can always downgrade files. For example, if I have Microsoft Excel XP and would like to send a file to a client that only has Microsoft Excel 97 (which was a horrible disaster for Microsoft, since there were quite a few bugs in this version), you could save the file as a Microsoft Excel 97 version. The only downfall was that if you accidentally sent the client a Microsoft Excel XP version, they wouldn't be able to open it.

The good news is that Microsoft has come out with a patch for this. If you receive a file that was written in the Microsoft Office 2007 format, you can download the patch called Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 File Formats.

You can now go ahead and open any file in this format. It will take a short period of time to convert the file each time you open it, but it saves you time and money in the long run.

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Online Operating Systems?

Are you having trouble trying to connect to your office's or home's computer? Do you want reliable speed and control (provided that you are using a faster Internet connection)?

Here's a new solution that a few firms have come up with - Online Operating Systems!

All of your information is kept online, just like Google Docs, except you can actually either replicate your own desktop or create a new one with all of the same software and features. You can receive 1GB of space for free from most providers. If you want more, it will cost you and that depends on which service provider you choose.

Here are some of the links to these providers:

• www.goowy.com
• www.desktoptwo.com
• www.eyeos.org
• www.glidedigital.com
• www.youos.com

If you decide to use any of these services, let me know how it works out for you (advantages and/or disadvantages).

If you have any questions, suggestions or comments, please feel free to click on the "comments" link below and leave some feedback. If you are reading this via feed or e-mail, please click on the title link and post your comment via web.

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Networking Office Documents

Do you have trouble getting onto your company's network while out of the office? Do you need to access that spreadsheet or presentation right away? Here's a quick solution for you - Google Docs.

If you need to change or create any new Word, Excel or Powerpoint document, this is the place to do it - anywhere you are, as long as you have an internet connection. You can share the files with anyone that you want in a very secure manner.

If your boss is asking you to change some information on a spreadsheet, you can simply log into the website, make the changes and your boss would be able to see them (in real-time). Just make sure that you provide access to the person that needs to see these documents. You can open a chat window to discuss with your boss of the changes that you've made or are going to make. You can even present information from these documents to everyone that's signed on at that time.

Click here to see a video of how Google Docs works. The video is not of high standards, but it explains the simplicity of its functions.

If you have any questions, suggestions or comments, please feel free to click on the "comments" link below and leave some feedback.

Until next time,

Take care - of your clutter!

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How to Copy Tables from Word to Powerpoint

People often ask me, "How do you copy a table from Word into Powerpoint?"

This actually is quite easy to do. Here are the simple steps on how to copy tables:

• Open your Word document that contains the table.
• Open Powerpoint and click on File, then select New, then Blank Presentation.
• You will see this screen at the bottom. Click on the picture in the right-hand side frame (make sure to scroll all the way down):

• Select your table by going to the top left corner of it and you will see a little + type sign, except it will show arrows pointing in 4 directions (in Word).
• Click copy.
• Click the middle section of the page (single click) and click on paste.
• You might need to do some formatting on Powerpoint, since it only allows for so many rows.

Now you can show your boss the new presentation that they were asking for, without getting your stress level up.

If you have any questions, suggestions or comments, please feel free to click on the "comments" link below and leave some feedback.

Until next time,

Take care - of your clutter!

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